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General Terms & Conditions

Effective Date: 2/28/2025
Last Updated: 3/25/2025
Welcome to Infinite Vagabonds LLC! These Terms & Conditions govern your participation in our small-group tours. By booking a tour with us, you agree to the following terms.

1. Booking & Payments

  • A deposit is required at the time of booking to secure your spot.

  • The deposit amount and due dates for final payments vary by tour and will be specified at the time of booking.

  • Prices are quoted in USD and are subject to change prior to booking confirmation.​

2. Cancellation & Refund Policy

We understand that sometimes plans change. Our cancellation policy is designed to be fair while ensuring we can continue offering exceptional small-group tours.

Cancellations by You (the Customer)

If you need to cancel your tour reservation, the following refund schedule applies:

  • More than 75 days before departure → Full refund of all payments, including the deposit.

  • 75–31 days before departure → 50% refund of the total tour price.

  • 30 days or less before departure → No refund (100% charge).

  • Deposit Policy: The deposit is fully refundable if canceled more than 75 days before departure.

  • Final Payment Deadline: Full payment is due by the specified deadline for your tour.

  • Cancellation Requests: All cancellation requests must be submitted in writing via email to info@infinitevagabonds.com with the subject line "Cancellation Request – [Your Name] & Tour Date." Cancellations will be processed based on the date the request is received (not when it was sent).

Cancellations by Infinite Vagabonds

If we must cancel a tour due to low enrollment, unforeseen circumstances, or safety concerns, you will receive:

  • A full refund, OR

  • The option to transfer to a future tour with a discount/credit applied.​

We are not responsible for additional expenses (e.g., flights, visas, accommodations, or personal costs) due to tour cancellations, so we strongly recommend purchasing travel insurance.

3. Travel Insurance

We strongly recommend all travelers purchase comprehensive travel insurance to cover trip cancellations, medical emergencies, and unforeseen events.

4. Health & Fitness Requirements

  • Our tours are designed for women 50+ who are in good health and active enough to participate fully in all tour activities, including moderate walking on uneven terrain and other physical activities.

  • You must be able to keep up with the pace of the group and participate in scheduled activities.

  • If you have medical conditions, dietary restrictions, or concerns, please inform us at least 30 days before departure.

5. Travel Documents & Compliance

  • You are responsible for securing necessary travel documents (e.g., passports, visas, health certificates).

  • Failure to obtain required documentation does not constitute grounds for a refund.

6. Liability & Assumption of Risk

  • Infinite Vagabonds LLC is not responsible for personal injury, loss, or delays due to natural disasters, airline cancellations, or governmental actions.

  • Force Majeure Clause: We are not liable for cancellations or changes due to force majeure events (e.g., pandemics, natural disasters, war, government restrictions). Refunds or rescheduling will be handled at our discretion.

  • By booking, you acknowledge that travel involves inherent risks and agree to participate at your own discretion.

7. User Responsibility

  • You agree to adhere to all local laws, customs, and regulations while participating in our tours.

  • You are responsible for your own conduct and safety during the trip.

  • Any damage caused to property or injury to others due to your actions is your responsibility.

8. Conduct & Behavior

We reserve the right to remove any participant from a tour if their behavior is disruptive, unsafe, or negatively impacts the group experience. No refund will be issued in such cases.

9. Intellectual Property Rights

  • All content on our website, including text, images, logos, and tour materials, is the property of Infinite Vagabonds LLC and is protected by copyright laws.

  • You may not reproduce, distribute, or use our materials for commercial purposes without our written consent.

10. Changes to Itinerary

We strive to deliver the itinerary as planned but reserve the right to make necessary adjustments due to local conditions, weather, or unforeseen circumstances. Any significant changes will be communicated in advance.

11. Photography & Media Release

  • By participating, you grant us permission to use photos/videos taken during the tour for promotional purposes.

  • Opt-Out: You may opt out by selecting the “Do Not Include in Media” checkbox on the booking form.

12. Governing Law & Dispute Resolution

  • These Terms are governed by the laws of the State of Florida, USA.

  • Any disputes will first be resolved through mediation before seeking legal recourse in Florida courts.

13. Limitations of Liability

  • Infinite Vagabonds LLC’s liability is limited to the amount paid for the tour.

  • We are not responsible for indirect, incidental, or consequential damages, including but not limited to loss of personal property, missed flights, or additional travel expenses.

14. Privacy Policy

  • We collect and store customer information in accordance with our Privacy Policy. By booking, you consent to our use of your data for necessary trip operations

15. Tour-Specific Terms & Conditions

  • In addition to these General Terms & Conditions, each tour may have specific requirements, including:

    • Payment schedules and deposit amounts

    • Cancellation policies

    • Physical fitness requirements

    • Special cultural or environmental considerations

  • By booking a tour, you agree to both these General Terms & Conditions and the specific Terms & Conditions of the selected tour.

  • Tour-specific Terms & Conditions will be available on the tour details page or provided at the time of booking.

16. Contact & Cancellation Requests

By booking a tour with Infinite Vagabonds LLC, you acknowledge that you have read, understood, and agreed to these Terms & Conditions.
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